2014 10 27 Annual General Meeting

VHMC Annual General Meeting  

Date MONDAY 27/10/14 Time 19:00
Venue AXA WEALTH CANTEEN
AXA Wealth

Winterthur Way
Basingstoke
RG21 6SZ

Part 1: Welcome & Introduction (15min)

  • Chairmans Welcome – to read the chairmans message, click here
  • Update on Board Composition
  • Appointment of additional directors (tbc, subject to volunteers coming forward)

Part 2: Looking Back (40min)
(to access supporting documents, click on the links below)

For the 2014 AGM Chairmans Message please click here
For 2013 accounts please click here
For records of board meetings held during 2013 please click here

  • Financial Review (2013 & prior)
  • Financial Review (2014 actual versus budget & debtors)
  • Litigation Update (update on AFA litigation)
  • Operational Review (update on 2014 projects)
  • Communications (update on members & residents communication plan)
  • Q&A: Past Performance
  • Vote: Approval of Accounts

Part 3: Looking Forward (30min)
(to access supporting documents, click on the links below)

For the accompanying presentation used during the meeting click here

  • 2015 Service Charge Payments Policy
  • 2015 Estate Services (update on RFP)
  • 2015 Draft Budget (Proposed Baseline Budget – excluding Annual Plan Projects)
  • 2015 Annual Plan (Proposed Maintenance & Improvement Projects)
  • Q&A: Future Intent
  • Vote: Improvement Plan – Budget Guidance for Board

Part 4: Members Voice (30min)

  • Q&A: Member Discussion

Part 5: AOB (5min)

Voting Guidance:

  • All votes will be conducted in-person during the general meeting following the relevant discussion.
  • If you are unable to attend, you should return your completed proxy form as indicated on the form no later than Friday 24th October. If you have questions, please contact a member of the board or our property manager – contact details can be found here

Minutes of the Meeting

Minutes of the AGM are available here.